Receptionists

Degree/Diploma.
Job Code AHF-JB-8296F.

Qualifications

Minimum Requirements: Degree/Diploma in office managemnet, Business administration, and any other related qualification.

Experience: We dont necessarily base competency on previous experience. However, a candidate must pass a face to face interview upon selection The face to face interviews will be conducted in July. More communication will be done on this to specific candidates

About the job

As a Receptionist, you will serve as the first point of contact for visitors, clients, and employees, providing administrative support and ensuring smooth operations at the front desk. Your role will involve greeting guests, answering inquiries, managing phone calls, and handling administrative tasks to facilitate efficient office procedures. Key responsibilities include:

1. Welcoming visitors and guests in a courteous and professional manner, providing assistance and directing them to the appropriate individuals or departments.

2. Answering and directing incoming phone calls, taking messages, and transferring calls to the appropriate personnel.

3. Managing the reception area, including maintaining a clean and organized workspace, arranging seating for visitors, and ensuring a welcoming atmosphere.

4. Responding to inquiries from clients, customers, and employees regarding company services, products, and policies, or directing inquiries to the appropriate individuals.

5. Handling incoming and outgoing mail, packages, and deliveries, including sorting, distributing, and logging packages as needed.

6. Assisting with administrative tasks such as filing, photocopying, scanning, and data entry to support office operations.

7. Scheduling appointments, meetings, and conference room bookings, and coordinating calendars for staff as required.

8. Managing office supplies inventory, placing orders, and ensuring adequate stock levels for office supplies and equipment.

9. Assisting with special projects and tasks as assigned by office management or administrative staff.

10. Maintaining confidentiality and discretion when handling sensitive information and inquiries.

Skill Requirements

1. Excellent communication and interpersonal skills, with a friendly and professional demeanor.

2. Strong organizational and multitasking abilities, with the ability to prioritize tasks and manage time effectively.

3. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

4. Ability to work independently and as part of a team in a fast-paced environment.

5. Attention to detail and accuracy in performing administrative tasks.

6. Adaptability and flexibility to handle changing priorities and tasks.

Nairobi, Kenya
700K - 800K
Estimate sal. Per Year
  • Kindly note that if you qualify for this role, you will start working once we have officially started operations in Kenya. Currently, we are in the final steps of approvals from kenyan authorities. We estimate this will take a few months. Once you qualify, more details on reporting date and location will be communicated through your personal contacts. Success!